Congregation Information

2010-2011 Volunteer Church Leadership

Hired Staff:

Reverend Carol E. Strecker, Minister
Tracy Ericson, Administrative Assistant    Tracy Ericson, Director of Religious Education
Barbara Berry, Music Director

Elected Positions:

Board of Directors:
Barbara Delaney, Chair           Christine Gabree            Bruce Chandler
Ken Murray, Vice-Chair            Ted Trainer

Clerk:  Eva Downs                    
Treasurer:  James Vesenka
Assistant Treasurer:  Dean Meggison

Moderator (Elected): Paul Beach       
Historian (Elected):  Ian Durham

General Assembly Delegates(Elected): and
Northern New England District Delegates :
Nancy Tobin                 Ted Trainer

Non-Elected Positions:

Nominating Committee:
George Livermore         Kim Lord                   Paula Moulton

Committee on Ministry:  Sue Gesing

Standing Committees:

Finance Committee:
Treasurer, Ex Officio (non-voting):  Jamie Vesenka
Assistant Treasurer, Ex Officio (voting): Dean Meggison
Ann Livermore                   Kevin Flynn

         Stewardship Committee:  (Sub-Committee of Finance)
         Bruce Chandler           Nancy Chandler
         Nancy Dorn                  Molly Hoadley

Membership Cluster (Includes Membership, Hospitality, and Caring Committees)
Beth Andersen, Chair            Jeanne Meggiso             Carol Spalding
Lois Hurst               Martha Murray            Ginger Healy
Arlene Horn            Ginny DiMarco             Paula Moulton

Music Committee:
Jaylene Summers, Chair
Paula Moulton         Marsha Lawson            George Livermore
Margaret Jones       Ted Trainer (Liaison to the Board)
Barbara Berry, Music Director, Ex Officio non voting

Personnel Committee:
Bob Wuerthner            Rand Gesing

Properties Committee:
David Reece, Chair         Vicki Adams, Recorder
Barbara Delaney            Erik LeBrun
Herve Lavoie                  Dennis Andersen
Patrick Conner                Dean Meggison
Peter Ashley                   Stacy Wentworth

       Arts & Improvement - Sub-Committee of Properties Committee
       Helen Rose Rivas          Vicki Adams

       Bell Committee - Sub-Committee of Properties Committee
       Dick Hawes                    Kirk Smallman
       Peter Ashley                  Sol Cohen

       Restoration Clock Committee - Sub-Committee of Properties Committee
       Ian Durham                   Peter Ashley
       Stacy Wentworth          Dean Meggison               

Religious Education Committee:
Sally Ritchie, Chair                Dan Allaire-MacDonald            Kim Lord
Susie Landgrebe                  Alyson Durham

Social Justice Committee:
Cynthia Howard, Chair         Barbara Delaney                     Christine Gabree
Martha Murray                      Nancy Ney Colby                     Bill Pasquill
Joan Phipps                          Carol Spalding                        Stacy Wentworth
Bob Wuerthner

Worship Committee:
Ken Murray, Chair and Liaison to the Board                Paul Beach
Marsha Lawson                   Jaylene Summers            Amy Wood

       Flowers - Sub-Committee of Worship Committee

      Head Ushers and Greeters - Sub-Committee of Worship Committee
      Ruth Stackpole

Major Event and Staff Help:

Blueberry Fair Committee
Jeanne Reece                      Mary Hunt                      Steve Thomas  
Gwen Vesenka                    Jamie Vesenka               Ann Boyce

Newsletter Editor:  Cynthia Howard

Newsletter Helpers:   Arlene Horn

Main Street Church Sign:  Fran Boucher

Office Volunteers
Jeanne Meggison, Coordinator 
Eva Downs                   Cynthia Howard                 Sally Keene
Martha Murray              Paula Moulton                    Joan O'Hara
Joan Phipps                  Carol Spaulding                 Kathe Wright

Summer Lay Services:
Ken Murray, Coordinator 

Wayside Pulpit:  Sally Ashley

Webmaster:  Herve' Lavoie

Website Editor:  Cynthia Howard

Wedding Coordinator:  Christine Gabree

Special Interests Group Co-ordinators and Contacts:

Adult Discussion Group:
Sue Gesing, Co-Coordinator        Ruth Stackpole, Co-Coordinator           

Choir: Barbara Berry (Music Director)

Green Sanctuary: Vicki Adams

Knitters, Spinners, Fiber Lovers:
Joan O'hara                    Gwen Vesenka

Meditation:
Vicki Adams                    Tim Ericson

Ripples of Peace Buddhist Sangha: 
Sally Keene                   Marsha Lawson

Shawl Ministry: Sally Keene

Song Swap: Rich Gaito

"Spirit of Life" Services:
Sally Keene

Women for All Seasons:
Kathe Wright                   Susie Landgrebe                   Barbara Delaney

Yoga:
Patrick Conner

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These are some suggestions of ways that you can help me with communication, scheduling, the newsletter, and other office responsibilities in my dual roles as Administrative Assistant and Director of Religious Education.

Office Hours are 8 a.m. – noon Monday, Tuesday, Thursday, and Friday.  The office will be covered by a volunteer on Wednesday mornings from 9 a.m.- noon.  I will also be here in the afternoons working on Religious Education, you are also welcome to contact me during that time.  If you have an office related matter that needs my attention, please contact me at 985-3700 or kbkuu@gwi.net. 

Meetings and Event Planning:  Our building has become community center and is a very busy place.  Please check with the office to confirm a date whenever you are planning a meeting, event, or fund raiser.  A great place to start when looking for a date for an event is the calendar on the church website at www.kennebunkuu.org. 

I try to keep the calendar up to date, but things change rapidly, so please contact me as soon as you have a date in mind. When you send me a date by e-mail, please put “calendar” in the subject line.  If a member of your group has difficulty with stairs, please let me know so that I can assign a room on the main floor of the building.

Newsletter: 

• The Newsletter deadline is always on the 15th of the month. My role is to format and distribute the newsletter. 
• If you have something that you would like to be printed in the newsletter, please e-mail me the exact wording as you would like it to appear in the newsletter. If you do not have access to e-mail, please leave a copy on my desk, or mail it to FPUU, P.O. Box 235, Kennebunk, ME 04043. 
• The Newsletter contains information for the following month.  For instance, October 15 is the deadline for the November Newsletter, which will be mailed on Thursday, October 29.
• Cynthia Howard is the Newsletter Editor.  If you have questions regarding the appropriateness of content for a Newsletter item please contact Cynthia.
• The Newsletter will be sent by e-mail on the last Thursday of the month. If you do not have access to a computer and/or would prefer to have a paper copy mailed to you, please let me know.

Announcements are printed in the weekly Order of Service.  If you have an announcement that you would like to have put in the Order of Service, please have it to me by Thursday at 10:00 a.m.  Please send me the exact wording of your announcement and the number of weeks you would like it to appear. 

Childcare:  All-Church Childcare is available for all church sponsored events, meetings, groups, choir, etc. which occur within the building.  Childcare must be requested at least 3 days in advance.   When advertising for an event that may require childcare, please use the following wording, “Childcare is available upon request.  Please contact the church office at 985-3700 or kbkuu@gwi.net by _________ if you will be needing childcare for this event.”

The Church Directory will be updated by the beginning of October.  A draft copy will be available during Coffee Hour on October 4 and 11.  Please check your entry in the Directory and make any necessary changes.  New copies will be available to pick up by the end of October.

Reimbursement:  If you need to be reimbursed for a purchase, please fill out a green Expense Authorization form, available in the office.  The form must be signed by a committee chair or staff member.  You will receive a check within a week.  Please do not reimburse yourself from the cash proceeds of an event as this makes it difficult to properly track income and expenses in our bookkeeping procedures.

Board Meeting Minutes:  All Chairs of Standing Committees will receive an e-mail copy of the agenda and minutes of the monthly Board Meetings.  If you would like to be added to this e-mail list to receive the agenda and minutes, please contact the church office.

On Sunday mornings: My focus is on my Director of Religious Education role and this takes all of my brain power.  If you tell me something that needs to be done in the office, I can pretty much guarantee that I will forget it.  Please write it down and leave a note on my desk or speak to me at a different time.

Checks and Cash:  If you need to leave a check or cash at a time when I am not in the office, please put it in the metal slot in the office door (there is a locked box behind the slot).  If leaving cash, please use an envelope, provided in the pocket on the door, and write on the envelope what the money is for. 

I had a wonderful summer working at Ferry Beach and I am pleased to be back working with all of you.   Thank you for your help. 

Tracy Ericson, Administrative Assistant, 985-3700 or kbkuu@gwi.net

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Individuals:

Individuals should approach staff (Tracy Ericson for Religious Education and office related issues,  Kathy Rochon for Music, and Rev. Carol Strecker for Worship related and other issues) who will direct them to the appropriate committee for coordination. For instance, if someone wants to start a new small group they would talk with Carol who help them get organized and invite them to the next small group facilitators meeting.

Committees:

Committees should feel empowered to make independent decisions based on what is in their job description, and the availability of funds in their budget line item. If an issue or decision is beyond the scope of your committee’s charge and/or budget, go to the appropriate staff person for advice. 

Council:

Issues should go to the Council when more than one committee is involved.  If time is of the essence, use e-mail and/or phone calls to get a general consensus or call a special meeting.  Please come to the Council with a proposal that includes who, what, when, where and how and recommendations and/or a motion on which you’d like the Council to vote.  Please use the “Template for Proposals” available in the office.  This can also be e-mailed to you upon request (kbuu@gwi.net).

Board:

The Board is charged with planning and decision-making in the areas of long-range planning/visioning and fiscal responsibility.  They are also charged with creating policy.  The Board will receive recommendations or proposals from committees, the Church Council, other groups, and individuals who are
a) related to long-range planning or policy
b) actively involved with financial issues; all expenditures of money not included in the budget must be authorized by the Board – not to exceed 5% of annual budget for fiscal year.  
Please use the “Template for Proposals” available in the office.  This can also be e-mailed to you upon request (kbuu@gwi.net).

Congregation:

10% of the active members of the congregation may call a Congregational Meeting on an issue at any time.  A congregational vote is also required for expenditures exceeding 5% of total budget for a given fiscal year. 

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